Tikkurila's Annual General Meeting 2020
Tikkurila’s Annual General Meeting of Shareholders will be held on Tuesday, June 9, 2020, at 10.00 (EEST). The Annual General Meeting will be held in the Finnish language.
Special arrangements due to the coronavirus pandemic
The health of Tikkurila Oyj’s shareholders and personnel is of utmost importance to us. Tikkurila Oyj’s Annual General Meeting can only be held if the number of shareholders attending the meeting is small enough so that the coronavirus pandemic related gathering restrictions set by the Finnish authorities can be complied with. Tikkurila Oyj’s Board of Directors strongly urges that shareholders
- not to attend the Annual General Meeting in person at the meeting venue
- to vote in advance or authorize a centralized proxy to represent them at the General Meeting (proxy service provided by the Company free of charge)advance, or alternatively, by proxy representation
- to primarily follow the General Meeting through a live webcast and exercise their voting rights by voting in advance, or alternatively, by proxy representation
- to pose written questions to the Company in advance regarding matters to be considered at the meeting
No refreshments will be served at the meeting and no materials will be handed out. The participation of members of the Board of Directors and Tikkurila’s Management Board will be limited to a minimum and the new proposed Board Member will not be present at the meeting.
Following the Annual General Meeting remotely through a live webcast
A shareholder, who is registered on May 28, 2020 in the shareholders' register of the Company held by Euroclear Finland Oy, may follow the General Meeting via a webcast.
A shareholder who chooses to only follow the meeting through the live webcast will not be recorded as a participant in the Annual General Meeting. Accordingly, such shareholders will not have the possibility to address the meeting or participate in any vote (except by voting in advance or through a proxy representative).
In addition to following the Annual General Meeting via the webcast, shareholders are advised to vote in advance or, alternatively, to exercise their voting rights through the proxy service.
A shareholder, who wishes to follow the Annual General Meeting remotely through the live webcast, shall order the link to the live webcast of the meeting. To order the link, shareholders will need mobile id or Finnish bank identification. The link can be ordered from the following link: Link to the form
The right to participate
Each shareholder who is registered on May 28, 2020 in the shareholders' register of the Company held by Euroclear Finland Oy has the right to participate in the Annual General Meeting. A shareholder whose shares are registered on his/her personal Finnish book-entry account is registered in the shareholders' register of the Company.
Registration of the shareholders registered in the shareholders' register
A shareholder who is registered in the shareholders' register of the Company and who wishes to participate in the Annual General Meeting shall register for the meeting no later than June 4, 2020 at 4.00 p.m. by giving a prior notice of their participation, which shall be delivered to the Company by the above-mentioned date and time.
Alternatively you can register by telephone at +358 (0)20 770 6885, from Monday to Friday at 9.00 a.m. to 4.00 p.m.; or by letter to the address Tikkurila Oyj, AGM, P.O. Box 53, FI-01301 Vantaa, Finland.
Notice! Each shareholder wishing to exercise their voting rights by voting in advance or by proxy representation must register for the meeting as described above, even if they do not attend the meeting in person at the meeting venue. Due to the coronavirus pandemic, all shareholders are urged to avoid attending the meeting at the meeting venue.
In connection with the registration, a shareholder shall notify his/her name, personal identification number or business ID, address, telephone number, and the name of a possible assistant, proxy representative or statutory representative, and, as applicable, the personal identification number of the proxy representative or statutory representative and willingness to receive text messages or emails concerning the Annual General Meeting, in which case also an email address is also to be notified. The personal data provided by the shareholders to Tikkurila Oyj is only used in connection with the Annual General Meeting and with the processing of related registrations.
The shareholder, his/her statutory representative or proxy representative shall, where necessary, be able to prove his/her identity and/or right of representation.
The right to participate and registration of the holders of nominee-registered shares
A holder of nominee-registered shares has the right to participate in the Annual General Meeting by virtue of shares based on which he/she would be entitled to be registered in the shareholders' register of the Company held by Euroclear Finland Oy on May 28, 2020. In addition, the right to participate requires that the shareholder, on the basis of such shares, has been temporarily registered in the shareholders' register held by Euroclear Finland Oy on June 4, 2020 at 10.00 a.m. at the latest. With regard to nominee-registered shares, this constitutes due registration for the Annual General Meeting.
A holder of nominee-registered shares is advised to request well in advance from his/her custodian bank necessary instructions regarding the registration in the temporary shareholders' register of the Company, the issuing of proxy documents and registration for the Annual General Meeting. The account operator of the custodian bank has to register a holder of nominee-registered shares who wants to participate in the Annual General Meeting in the shareholders' register of the Company temporarily and possibly vote in advance on behalf of the holder of nominee-registered shares by the time stated above. Further information is provided below.
A shareholder, who has a Finnish book-entry account, may vote in advance on certain items on the agenda of the General Meeting through the Company’s website until June 4, 2020 at 4.00 p.m. (EET).
Through the advance voting service, a shareholder may vote on certain items on the agenda of the General Meeting without attending the meeting in person at the meeting venue.
Unless a shareholder having voted in advance will be present in person, or by proxy, in the Annual General Meeting, he/she is not able to exercise his/her right under the Finnish Companies Act to request information or a vote in the General Meeting and if decision proposals regarding certain agenda item have changed after the beginning of the advance voting period, his/her possibility to vote on such item may be restricted.
The Finnish book-entry account number of the shareholder is needed for voting in advance.
Custodian banks or other proxy representatives representing holders of nominee-registered shares are asked to deliver the voting instructions of the holders of nominee-registered shares represented by them along with proxy documents by email to TikkurilaAGM2020@hannessnellman.com on 4 June, 2020 at 4.00 p.m. (EET) at the latest, which is considered as advance voting.
Proxy representative and proxy documents
A shareholder may participate in the Annual General Meeting and exercise his/her rights at the meeting by way of proxy representation.
Due to the coronavirus pandemic all shareholders are encouraged to avoid coming to the meeting venue in person and to exercise their voting rights at the Annual General Meeting either by voting in advance as described or by using the proxy service provided by the Company.
A shareholder who shall not vote in advance, is encouraged to use the proxy service provided by Tikkurila by authorizing Attorney-at-law Henrik Hautamäki, or his designate to represent him/her and to use the right to vote in accordance with the shareholder’s voting instructions. A scanned copy or photo format of the proxy form and the shareholder’s voting instructions may be sent by email at TikkurilaAGM2020@hannessnellman.com or by mail to Hannes Snellman Attorneys Ltd., Henrik Hautamäki, Eteläesplanadi 20, 00130 Helsinki, Finland.
A template of the proxy form for this purpose may be found on this page.
A proxy representative shall present a dated proxy document or otherwise in a reliable manner demonstrate his/her right to represent the shareholder. When a shareholder participates in the Annual General Meeting by means of several proxy representatives representing the shareholder with shares in different securities accounts, the shares by which each proxy representative represents the shareholder shall be identified in connection with the registration for the Annual General Meeting.
All proxy documents are requested to be delivered in connection with the notice to attend the meeting by June 4, 2020 at 4.00 p.m. at the latest.
Instructions for posing written questions in advance
Shareholders may submit questions related to the matters on the agenda by June 4, 2020 at 4:00 p.m. (EET) at the latest in connection with ordering the live webcast, by email at firstname.lastname@example.org or by mail Tikkurila Oyj, AGM, P.O. Box 53, FI-01301 Vantaa, Finland. Where possible, the Company will endeavor to answer the questions in the meeting in accordance with Chapter 5, Section 25 of the Finnish Companies Act.
The physical AGM and arriving to the meeting
The physical Annual General Meeting will be held at Tikkurila Oyj’s Paletti Training Centre (address: Kuninkaalantie 4, 01300, Vantaa, Finland). The reception of persons who have given notification to attend the meeting will begin at 9.30 a.m.
Tikkurila Oyj’s Board of Directors strongly urges that shareholders not to attend the Annual General Meeting in person at the meeting venue and to prefer to participate remotely as instructed above.